What is MaxFest?

You’ve heard about it from your colleagues: It’s the most informative and fun professional conference they have ever attended.

• “MaxFest is the one conference that provides practical advice and information for implementation; and, it is appropriate for new users as well as seasoned ones.”
• “I find MaxFest to be one of the most practical conferences I have attended. There is very real and tangible knowledge/experience you leave with that can be implemented immediately.”
• "I learned so much in these sessions. I will save my school time (and therefore money) by revising and streamlining processes that are in Maxient. Plus there are ways we can expand its use."
• "There's so much expertise at this conference and opportunities for everyone to learn something new."
• “I always have ideas to bring back and implement. It is a great time to connect with colleagues who are genuinely helpful and happy to share materials."
• "MaxFest allows me the opportunity to learn more about the database that I basically live in during my work day. I get to ask questions of those who develop the product, as well as learn more about how others use Maxient."
• “The speakers were all fabulous and very knowledgeable. They had a passion about teaching you how to make the most out of Maxient. Very practical"
• "As always, an excellent experience. I have never been let down and always enjoy my MaxFest experience. The people who attend have a real desire to learn and it shows that the Maxient staff is sincerely interested in helping. The openness and friendliness of the Maxient staff is remarkable. "

MaxFest is Maxient’s annual user conference where you can learn about the best and most innovative ways to use our software from both Maxient staff and your colleagues in the field. Longer and more comprehensive than our regional trainings, this multi-day event features specialized sessions covering a wide range of user experience and topics. In past years, we have offered over 40 sessions covering topics such as:

• Building incident reports and letter templates
• Level 5 user powers and responsibilities
• Communication tools (such as texting, tasks, and notes) 
• Launching new processes
• Training new users
• Updating your system as your processes change
• Discussions regarding specific use in Accommodations, Title IX, and BIT/CARE 

MaxFest will take place over two and a half days featuring sessions presented by Maxient staff and current clients.  We'll begin with a Welcome Session which will reveal new features coming to the software and end with the Development Forum held over lunch on the last day where you can share your opinion on what features might be developed in the future. As always, the Support Room will be available for you to meet with colleagues or chat one-on-one with a Maxient support team member.  You (and any family/friends that might travel with you to Louisville) are also invited to join us for dinner and our social event at Louisville Slugger Field, where we will watch the Louisville Bats take on the Indianapolis Indians on Tuesday, July 1.

As always, attendance is capped. To avoid being left out, be sure to register soon!

Get Registered!

Registration includes:

• Welcome session and reception on Sunday evening
• Two and a half days of presentations
• On Tuesday evening, join us for dinner and our social event at Louisville Slugger Field
• Continental Breakfasts each morning
• Lunch on Wednesday during our Development Forum

*Note that MaxFest Registration is required in order to attend Pre-Conference Sessions or Post-Conference Work Sessions listed below and is only available for current clients.

Pre-Conference Sessions - Sunday, June 29

Morning Sessions (8:30 am to 11:30 am)

• General Workflow Bootcamp focuses broadly on the basics of using Maxient. Bootcamp is essentially a Maxient training session that will feature a demonstration of the software using a simple workflow process. This session is best for new users in need of a strong introduction to the software and existing users that would appreciate a thorough refresher.
• All Things Analytics will review the standard analytics available in Maxient, as well as the custom reporting function and include time to practice your skills with the assistance of Maxient staff. Learn how to use additional filtering options within the Analytics and Custom Analytics screens. Attendees will create custom reports under the direction of staff, but should also come prepared with an idea of a custom report or two that they would like to create on their own.

Afternoon Sessions (1:00 pm to 4:00 pm)

• Administrative Screens focuses on essentials for Level 4 and 5 users who serve as Maxient administrators on their campus. This session is best for attendees who are not yet familiar with the abilities that Level 4 and 5 users have to make adjustments in the software to reflect changes in users, updates to existing or adding additional processes, and overall system management via the Administrative functions available on your Maxient homescreen. 
• Title IX Configuration and Workflow will discuss reporting forms, managing cases, charges/issues, interim measures, analytics, and more with the focus specifically on Title IX processes. Attendees should already have a basic understanding of Maxient and the standard workflow, or have attended the morning's General Workflow Bootcamp.

*When registering for both a morning and afternoon session, a $10 discount will apply.

Post-Conference Work Session - Wednesday, July 2, 2025

This work session will occur after a short break following the luncheon on the last day of the conference. You may bring your entire delegation to this hands-on work session, although only one of you needs to register for this opportunity! You will be assigned to work with a specific Maxient staff member to review your system, ask questions about Maxient administration or workflow, and make updates, if desired. Please provide information about what you hope to achieve by participating in this work session, how many colleagues will be in attendance, and what questions you have. This information will help our staff members prepare to meet with you!

There are a limited number of appointments available. If sold out, please contact Turi Watson at [email protected] to be added to the wait list in case of a cancellation. Thank you!

Attendee Information

Please provide information for the MaxFest attendee. If trying to register multiple people for MaxFest, the option to do so will appear upon clicking the  "Add Attendee" button at the bottom of this form. 

Do not click "Add Attendee" after entering the attendee information if you are only registering one person. 

Please note that requested t-shirt size cannot be guaranteed for registrations submitted after June 1, 2025. We will make every attempt to meet your request, but size and availability may be limited for those registrations. 

If you need to register multiple people, click on the "Add Another Attendee" button below. 

If registering only one person, do not click "Add Another Attendee".