What is MaxFest?

You’ve heard about it from your colleagues: It’s the most informative and fun professional conference they have ever attended.

  • “MaxFest is the one conference that provides practical advice and information for implementation; and, it is appropriate for new users as well as seasoned ones.”
  • “I find MaxFest to be one of the most practical conferences I have attended. There is very real and tangible knowledge/experience you leave with that can be implemented immediately.”
  • "I learned so much in these sessions. I will save my school time (and therefore money) by revising and streamlining processes that are in Maxient. Plus there are ways we can expand its use."
  • “I always have ideas to bring back and implement. It is a great time to connect with colleagues who are genuinely helpful and happy to share materials."
  • "MaxFest allows me the opportunity to learn more about the database that I basically live in during my work day. I get to ask questions of those who develop the product, as well as learn more about how others use Maxient."
  • “No other conference is as vital to how I do my job and how our institution keeps information”
  • "I always learn something new, especially as it relates to the new features and it's great to connect with colleagues."
  • "As always, an excellent experience. I have never been let down and always enjoy my MaxFest experience. The people who attend have a real desire to learn and it shows that the Maxient staff is sincerely interested in helping. The openness and friendliness of the Maxient staff is remarkable. "

MaxFest is Maxient’s annual user conference where you can learn about the best and most innovative ways to use our software from both Maxient staff and your colleagues in the field. Longer and more comprehensive than our regional trainings, this multi-day event features specialized sessions covering a wide range of user experience and topics. In past years, we have offered over 45 sessions covering topics such as:

  • Building incident reports and letter templates
  • Level 5 user powers and responsibilities
  • Communication tools (such as texting, tasks, and notes) 
  • Launching new processes
  • Training new users
  • Updating your system as your processes change
  • Discussions regarding specific use in Housing, Title IX, and BIT/CARE 

MaxFest will take place over two and a half days with sessions presented by Maxient staff and current clients.  We'll begin with a Welcome Session which will reveal new features coming to the software and end with the Development Forum held over lunch on the last day where you can share your opinion on what features might be developed in the future. As always, the Support Room will be available for you to meet with colleagues or chat one-on-one with a Maxient support team member.  You (and any family/friends that might travel with you to Minneapolis) are also invited to join us for dinner and our social event at the historic Mill City Museum, built in  a 19th century flour mill that was once the world's largest.  

As always, attendance is capped. To avoid being left out, be sure to register soon!

  • MaxFest Registration includes the Welcome Session and Reception on Tuesday, concurrent sessions on Wednesday, Thursday, and Friday, the social and dinner on Wednesday night, and the Development Forum and Lunch on Friday.

    If you are registering as an accepted MaxFest presenter, you use the option below and apply the coupon code provided to you in your acceptance email to claim your complimentary registration.

  • If you are registering as a conference presenter, please select this option and enter the required coupon code that was provided to you in your acceptance email.

Get Registered!

Registration includes:

  • Welcome session and reception on Tuesday evening
  • Two and a half days of presentations
  • On Wednesday evening, join us for dinner and our social event at the Mill City Museum
  • Lunch on Friday during our Development Forum

*Note that MaxFest Registration is required in order to attend Pre-Conference Sessions listed below and is only available for current clients.

Pre-Conference Sessions - Tuesday, June 20

Morning Sessions (8:30 am to 11:30 am)

  • General Workflow Bootcamp focuses broadly on the basics of using Maxient. Bootcamp is essentially a Maxient training session that will feature a demonstration of the software using a simple workflow process. This session is best for new users in need of a strong introduction to the software and existing users that would appreciate a thorough refresher.
  • Beyond Bootcamp provides an opportunity for Maxient system administrators with an existing understanding of the Maxient software and their administrative responsibilities to gain a greater understanding of the many features that enhance a general workflow to help improve your users' experience. This will provide Level 5 administrators with a deep dive into Maxient to ensure that their campus is using the software as effectively as possible.

Afternoon Sessions (1:00 pm to 4:00 pm)

  • Administrative Screens focuses on essentials for Level 4 and 5 users who serve as Maxient administrators on their campus. This session is best for attendees who are not yet familiar with the abilities that Level 4 and 5 users have to make adjustments in the software to reflect changes in users, updates to existing or adding additional processes, and overall system management via the Administrative functions available on your Maxient homescreen. 
  • Onboarding and Training New Users will provide attendees with recommendations for effectively training individuals who interact with Maxient in a variety of ways. This session will provide guidance to address the various needs for different user levels and positions.  Attendees will learn how to structure training sessions, how to manage test cases within the software, and how to focus your efforts for various stakeholders.

*When registering for both a morning and afternoon session, a $10 discount will apply.

Attendee Information

Please provide information for the MaxFest attendee. If trying to register multiple people for MaxFest, the option to do so will appear upon clicking the  "Add Attendee" button at the bottom of this form. 

Do not click "Add Attendee" after entering the attendee information if you are only registering one person. 

Please note that requested t-shirt size cannot be guaranteed for registrations after June 1, 2023. We will make every attempt to meet your request, but size and availability may be limited for those registrations. 

  • If you indicate food allergy(ies), please provide the specific allergy below.


A full refund of your MaxFest registration, minus a $35 administrative fee, can be obtained if requested by emailing [email protected] prior to April 20, 2023. Cancellations submitted between April 20 and May 19, 2023 will result in a 50% refund of your registration fee. No refunds will be given beginning on May 20, 2023. Registrations may be transferred to other staff members at the same institution for no additional fee. Please let us know in advance if a transfer is necessary.

Please note: Your registration indicates an intention to attend MaxFest and subjects you to the cancellation policy, as outlined above. Lack of payment or attendance will not cancel your registration and you will be subject to the refund policy as outlined above.

If you need to register multiple people, click on the "Add Another Attendee" button below. 

If registering only one person, do not click "Add Another Attendee".

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