What is MaxFest?

You’ve heard about it from your colleagues: It’s the most informative and fun professional conference they have ever attended.

  • “MaxFest is the one conference that provides practical advise and information for implementation; and, it is appropriate for new users as well as seasoned ones.”
  • “I find MaxFest to be one of the most practical conferences I have attended. There is very real and tangible knowledge/experience you leave with that can be implemented immediately.”
  • "I learned so much in these sessions. I will save my school time (and therefore money) by revising and streamlining processes that are in Maxient. Plus there are ways we can expand its use."
  • “I always have ideas to bring back and implement. It is a great time to connect with colleagues who are genuinely helpful and happy to share materials."
  • "MaxFest allows me the opportunity to learn more about the database that I basically live in during my work day. I get to ask questions of those who develop the product, as well as learn more about how others use Maxient."
  • “No other conference is as vital to how I do my job and how our institution keeps information”
  • "As always, an excellent experience. I have never been let down and always enjoy my MaxFest experience. The people who attend have a real desire to learn and it shows that the Maxient staff is sincerely interested in helping. The openness and friendliness of the Maxient staff is remarkable. "

MaxFest is Maxient’s annual user conference where you can learn about the best and most innovative ways to use our software from both Maxient staff and your colleagues in the field. Longer and more comprehensive than our regional trainings, this multi-day event features specialized sessions covering a wide range of user experience and topics. In past years, we have offered over 45 sessions covering topics such as:

  • Building incident reports and letter templates
  • Level 5 user powers and responsibilities
  • Communication tools (such as texting, tasks, and notes) 
  • Launching new processes
  • Training new users
  • Updating your system as your processes change
  • Discussions regarding specific use in Housing, Title IX, and BIT/CARE 

MaxFest will take place over two and a half days with sessions presented by Maxient staff and current clients.  We’re bringing back crowd favorites such as our opening night Welcome Session which will reveal new features coming to the software and the Development Forum held over lunch on the last day where you can share your opinion on what features might be developed in the future. As in past years, the Support Room will be available for you to meet with colleagues or chat one-on-one with a Maxient support team member.  You (and any family/friends that might travel with you to St. Louis) are also invited to join us for dinner and our social event at the eccentric City Museum, a hundred-year-old warehouse in downtown St. Louis in which artists have repurposed the pieces of old cities to build miles of tunnels, slides, climbers, bridges, and castles. 

As always, attendance is capped. To avoid being left out, be sure to register soon!

Get Registered!

Registration includes:

  • Welcome session and reception on Monday evening
  • Two and a half days of presentations
  • On Tuesday evening, join us for dinner and our social event at the City Museum
  • Lunch on Thursday during our Development Forum

*Note that MaxFest Registration is required in order to attend Pre-Conference Sessions listed below and is only available for current clients.

  • MaxFest Registration includes the Welcome Session and Reception on Monday, concurrent sessions on Tuesday, Wednesday, and Thursday, the social and dinner on Tuesday night, and the Development Forum and Lunch on Thursday.

  • Clients who submit a program proposal that is accepted for MaxFest earn a complimentary registration (one per institution). Note that this registration option requires a coupon code below.

Pre-Conference Sessions - Monday, June 27

Based on feedback, we have replaced Bootcamp with four optional pre-cons.

Morning Sessions (8:30 am to 11:30 am)

  • General Workflow Bootcamp focuses broadly on the screens and features applicable to every Maxient user. Great for newbies and those who want a refresher.
  • Analytics will review the standard reports available in Maxient, as well as the custom reporting function, including time to practice your skills with the assistance of Maxient staff. Attendees must ensure that they have access to Custom Reporting before attending. This can be adjusted by a Level 5 user on their campus prior to attending MaxFest. 

Afternoon Sessions (1:00 pm to 4:00 pm)

  • Administrative Screens focuses on essentials for Level 4 and 5 users who serve as Maxient administrators on their campus. You will become familiar with the abilities that Level 4 and 5 users have to make adjustments in your system to reflect changes in users, updates to existing or adding additional processes, and overall system management. 
  • Title IX Workflow and Administration will discuss reporting forms, managing cases, charges/issues, interim measures, analytics, and more with the focus specifically on Title IX processes. Attendees should already have a basic understanding of Maxient and the standard workflow, or have attended the morning's General Workflow Bootcamp.

*When registering for both a morning and afternoon session, a $10 discount will apply.

Attendee Information

Please provide information for the MaxFest attendee. If trying to register multiple people for MaxFest, the option to do so will appear upon clicking the  "Add Attendee" button at the bottom of this form. 

Do not click "Add Attendee" after entering the attendee information if you are only registering one person. 

Please note that requested t-shirt size cannot be guaranteed for registrations after June 1, 2022. We will make every attempt to meet your request, but size and availability may be limited for those registrations. 

  • If you indicate food allergy(ies), please provide the specific allergy below.


A full refund of your MaxFest registration, minus a $35 administrative fee, can be obtained if requested by emailing [email protected] prior to April 27, 2022. Cancellations submitted between April 27 and May 26, 2022 will result in a 50% refund of your registration fee. No refunds will be given after May 27, 2022. Registrations may be transferred to other staff members at the same institution for no additional fee. Please let us know in advance if a transfer is necessary.

Please note: Your registration indicates an intention to attend MaxFest and subjects you to the cancellation policy, as outlined above. Lack of payment or attendance will not cancel your registration.

If you need to register multiple people, click on the "Add Another Attendee" button below. 

If registering only one person, do not click "Add Another Attendee".

Billing Information

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